The AGM will be followed by a BBQ lunch for members in attendance.
Below is advice from our President regarding the formalities and process of this year's Annual General Meeting.
As per our shed rules, we are required to hold our Annual General Meeting within three months of the end of the previous financial year, to that end, it has been decided that this meeting will go ahead on September 21st, 2021, at 11:30 a.m. A notice will shortly be distributed advising all members of the time and date.
The primary purposes of an AGM are to present to members a report of how the shed has fared financially throughout the year, and for them to be apprised of any significant happenings. But it is also the opportunity for members to elect a new management committee.
Our constitution states that Management Committee members must be elected by the members, announced at the AGM, and must comprise of at least a President, Secretary (who can be appointed), and a Treasurer.
In recent years we have chosen to have four members as part of the management group, and have included a vice-president. The new management group is then empowered to invite others to attend meetings, appoint members to sub-committees, and appoint members to casual vacancies, as long as they were not appointed as voting members of the management committee.
During my tenure as President, I invited shed leaders to be part of a sub-management committee, their role being to act as conduits between them and the management group. However, that structure is simply the way I wished to see the shed managed, and how the newly elected management committee wish to organise the running of the shed is their prerogative, as long as it complies with the constitution.
To that end, all positions are declared vacant at the AGM. Nominations will soon be open only for the positions of president, vice-president, secretary and treasurer. Whilst both the secretary and treasurer have both expressed a preparedness to remain in their positions for another year, this does not preclude any other member nominating for those roles and we would in fact encourage this for renewal within the Management Committee.
Both the president and vice-president positions will be vacated, and must be filled. Therefore I encourage all members to consider whether they would like involve themselves in the nomination process.
There is a natural hesitancy in any organisation for its members to be involved in its management, and the default position is usually the hope that “someone else” puts their hand up. The outcome of this is that once elected, management members can often remain in their positions for as long as they wish.
What I am urging, is for each of you to consider whether you would like to be part of the management of your shed, and that you submit your nomination for one or more of the available positions. And, even though you may not be successful in being elected on this occasion, it does indicate to your fellow members your willingness to participate in how your shed is managed.
If you do feel you want to make this sort of contribution, but unsure of what is required, have a chat with one of the current committee, who can apprise you of what each position entails.
As for the vote itself, we understand that not all members are able to attend the AGM, for a variety of reasons, so as we did last year we will have on-line voting, a secret ballot which gives every member a chance to cast their vote. The returning officer, who will collate the votes, and be the only person who has knowledge of the outcome, will announce the successful candidates at the meeting.
Considering the august group of fine upstanding members of society we have at the Shed it's not surprising that we have a number of Justices of the Peace in our ranks.
If you need the services of a JP contact John O'Halloran (0411 968 901) to arrange a suitable time and place.
If you are a JP and would like to help also contact John and he'll co-ordinate a contact list.